AI powered Rental property defect process implementation

LVE Makelaars: Streamlined Reporting Solution for Tenants

Overview

LVE Makelaars, a property management company, recognized the need to simplify the reporting process for tenants. They wanted a system that would allow tenants to report issues easily, without the hassle of logging into an account. The goal was to make the process as straightforward as possible while ensuring that the necessary information was captured accurately.

Solution Implementation

To meet this need, I developed a user-friendly, multilingual form that tenants can access effortlessly. The form is designed to be intuitive, allowing tenants to quickly input their address details and describe the issue they are reporting. A key feature of this form is the ability for tenants to upload images directly, providing visual evidence of the issue.

Once a tenant submits the form, the images and data are uploaded seamlessly. The images are not just stored but are also processed through an advanced Vision AI system. This AI technology analyzes the uploaded photos, identifying and categorizing the issue at hand. The analysis helps in generating a detailed report that highlights the key concerns and potential solutions.

Data Handling and Integration

The entire process is automated for efficiency and accuracy. The images uploaded by tenants are stored securely in a designated Google Drive folder, ensuring they are easily accessible for future reference. Meanwhile, the form data, along with the AI-generated reports, are systematically organized within a Google Sheet.

This integration with Google Drive and Google Sheets allows LVE Makelaars to have a centralized system where all reports are stored and managed. Property managers can easily review the generated reports, which include both the tenant’s input and the AI's analysis of the uploaded images. This system not only saves time but also ensures that no detail is overlooked.

Benefits for LVE Makelaars

By implementing this solution, LVE Makelaars has significantly improved the reporting process for tenants. The multilingual form makes it accessible to a broader audience, while the inclusion of image uploads provides a clear understanding of the reported issues. The use of Vision AI to analyze images further enhances the accuracy and usefulness of the reports generated.

In summary, this streamlined solution has made it easier for tenants to report issues, provided LVE Makelaars with detailed and accurate reports, and created a more efficient property management process.